TERMS & CONDITIONS/AGREEMENT
INDY ENTERTAINERS LLC ,
Willing Hands Designs, WHDFaces
Contract Rates:
Date/Time/Services/Amounts are detailed in the deposit or balance invoice & emailed separately. Client agrees fees and the minimum number of hours listed in contract deposit/invoice email. Full payment is due by Wednesday prior to the event date. Parking vouchers should be made available for our artists prior to arrival or reimbursement for parking fees will be due within 3 business days of the event date.
Set-up: We request a minimum of 6βW x 4βL of level space to set-up for 1 Artist and a minimum of 8βW x 8βL for 2-3 Artist stations, adequate lighting, access to a restroom and a place to dispose of our painting water and trash. Please plan to provide each artist with covered space, chairs and a table. We provide tall directorβs chairs and all supplies necessary for face painting, tattoos, balloons, or other contracted services, based on artist's availability. Please provide a small table and 3 chairs for the caricature artist. For Canvas Parties, please provide tables and chairs for your private party and floor/table coverings. We will provide aprons for guests to use at Canvas Parties.
2 Options for Outdoor Setup:
*Please provide us with sun/wind/rain shelter and adequate space and lighting to paint. We will need 15-20 minutes to set up / take down in this case.
*We can bring our own shelter and lighting. We will need access to electrical power and time to set up/take down. Additional fee applies to cover additional time and equipment.
Mileage Fee: $1 per mile per artist may be billed for areas beyond 20 miles from MONUMENT CIRCLE, INDIANAPOLIS. For areas 150 miles or more, a minimum $100 fee would also be added to pay for hotel compensation, since artist would need to stay overnight.
Deposit: A minimum deposit per artist is due within 3 business days of booking request. The BALANCE is due the Wednesday before the event so that we can process the payment and pay our artists on the event date. Your time slot may be filled with another job lead if your deposit is not received. Deposit is non-refundable. Events booked within 7 days of event date will require full payment at the time of booking.
Overtime: Any time requested beyond the contracted time will be prorated based on cost of services selected and billed at half hour increments. Payment will be due at the time of service.
Returned Checks: There will be $35 fee for returned checks. Personal checks and post-dated checks are not accepted. Business or Certified funds, cash, or credit card payments are acceptable. MasterCard, Visa, Discover, and American Express are accepted thru our processing service. Your invoice will be emailed to you for secure credit card payments through Square.
CREDIT CARD PAYMENTS PREFERRED. Certified checks accepted from corporations. Make all certified checks payable to Indy Entertainers LLC. DO NOT MAIL CASH. Please include the date of event, times and your name with the check, so it can be matched to your booking.
Cancellations: An established deposit is required to secure the booking date. Verbally booked dates will be held for three (3) days. If the invoiced deposit is not received within three (3) days of billing statement, the agreement is null and void, and the dates will be made available to other clients. This deposit is nonrefundable, should the client cancel or postpone the event. In the case of postponement, We will work with you to accommodate an alternate date; however, due to other bookings and commitments, availability may be limited. Events postponed beyond 30 days will forfeit original deposit and a new deposit amount will be invoiced. Cancellations within 5 days of event are non-refundable in full. If invoice is unpaid, we will require full payment of balance due within 7 business days. Balances outstanding after 7 business days from event date will be subject to late fees and/or per diem rates. Balances outstanding after 45 days may be subject to legal fees, court costs, and removal of any applied discounts in addition to the balance due.
Artist Emergencies: If for any reason/unforeseeable personal circumstance the designated artist should be unable to accommodate your confirmed booking, your deposit will be returned to you in full. However, our company will do itβs very best to find a suitable replacement artist/performer through our team and affiliates. You will be notified if someone other than the original artist scheduled is attending your event.
Parking: The Client will reimburse Artist for any parking fees or provide parking passes within 7 days of event.
Limitations On Artwork: Artist will not paint on or draw any part of the body that is not legal to expose publicly, or any place the artist does not feel comfortable. Artist will not paint any design or wording that is obscene, offensive, and violent or defies good taste. The theme and art desired should be established before the Artist arrives at event so that Artist can bring appropriate designs for menu board.
Weather: For the comfort of your guests and our artists, the Client agrees to provide an area with protection from extreme temperatures (above 90 degrees, below 45 degrees), sun, rain, snow and excessive wind. Client is responsible to provide an alternate indoor location in the event of inclement weather. The client agrees to pay the full amount contracted once the painter has arrived at the event location. IF YOUR EVENT IS SCHEDULED TO BE HELD OUTSIDE, PLEASE PLAN AN ALTERNATE INDOOR LOCATION. This contract agreement is rain or shine.
Extreme Adverse Working Conditions: Artist has the right to cease painting and leave without refunding any monies if there are extreme or adverse working conditions and the Client fails to remedy the situation after it has been brought to the Clientβs attention. Adverse conditions included but not limited to: destructive, violent, or extreme inappropriate behavior of a child, pet or adult; illegal activities; or otherwise dangerous weather conditions including, but not limited to extreme heat/cold, tornado warning, or lightning. If road conditions are declared unsafe due to weather and weather emergency restrictions are issued by the state, you may consider rescheduling your event. Your artist will not drive in unsafe road conditions and your deposit is non-refundable. Please refer to postponement terms listed above. We will work with you to reschedule your event in the event of adverse weather conditions.
Liability Statement: While we only use FDA approved cosmetic-grade make-up, glues, and glitters, Indy Entertainers LLC is not liable for allergic reactions. Children with skin allergies for sensitive skin should either not participate or have Artist perform a patch test at the beginning of the party. For safety reasons, Artist may require children under 4 years old to be held by parent or guardian and may refuse service if the child is scared or not understanding what is happening. We have been advised that children under 2 should not be painted, as many allergies are not yet known. For sanitary reasons, Artist will not paint anyone who is or appears to be sick or suffering from: cold sores; conjunctivitis; any infectious skin condition; eczema or open wounds. Paints can be washed from skin using a mild soap, worked into a lather, rinse, repeat if necessary. While paints wash from skin, they may not wash out of clothing or furniture. Paints are water-based and not sweat resistant. Indy Entertainers LLC is not responsible for stains to clothing or furniture. Balloons may contain latex and artist is not responsible for allergic reactions. Balloons will not be handed directly to children under 3 due to choking hazards. We will hand the balloon to an adult and we are not liable for injury. Caricature artists may use permanent markers. Artist/instructor will use reasonable care, but is not responsible for damage to clothing or property. Artist will not supervise children. Their behavior and safety is the Clientβs and/or Parentsβ responsibility. Artist cannot be held responsible for other children and what they are doing while he/she is working. Client agrees to pay the full balance amount owed prior to arrival of the entertainer(s). The client will be responsible for any fees or expenses, including legal fees, incurred in connection with collecting delinquent amounts owed to Indy Entertainers LLC under this Agreement.
PANDEMIC RESPONSE: Our team of artists are equipped with approved sanitization products to ensure we are doing all we can to prevent the spread of illness. Because we agree that each person has a right to privacy according to HIPPA laws, we do not inquire about or have vaccination requirements for our artists, nor will we inquire about the health records of clients or guests. Artists do not report to work if they show any signs of illness. We will confirm your artist is healthy and send a qualified substitute artist if necessary. Our kits are cleaned and sanitized before, during, and after every event for everyone's protection. Equipment used that touches the guests is cleaned between each use to prevent cross-contamination for your protection. We will not service guests showing signs of illness and artists may use no-contact thermometers to quickly check guests for fever before services that require contact within 6 feet. Guests assume all liability for the risks associated with attending and participating in events, especially those scheduled during a pandemic. INDY ENTERTAINERS LLC and subcontracted artist is not liable for any spread of illness.
We do insist on exclusivity at events for safety purposes and consideration of your guests. Indy Entertainers LLC and subcontracted artists may be required to leave the event if other artists are attending and providing similar services. No refunds will be issued in this circumstance. Indy Entertainers LLC and its artists are not responsible and not liable for any injury, illness, or damages.
By making PAYMENT IN ANY AMOUNT, you are:
(1)consenting to record your commitment to the terms and agreements in lieu of an original signature on paper, (2) agreeing to the receipt of electronic communications, and (3)acknowledging that you have read, understand, & agree to such terms & conditions.
formerly willing hands designs/whdfaces